§1
Definitions

For the purposes of these Terms and Conditions, the following definitions shall apply:

1. Conference – the “Prevention & Intervention – Central European Summit 2026” conference, held in Warsaw on 8–10 October 2026, together with the workshops, sessions, online broadcasts and accompanying events organised as part of it. The Conference is a closed event intended for registered Participants.
2. Participant – a person whose registration for the Conference has been duly completed and confirmed by the Executive Organiser, irrespective of whether participation is on-site or online and whether it is paid or free of charge.
3. Participation Agreement – an agreement concluded between the Participant and the Executive Organiser, the subject of which is participation in the Conference and use of the services included in the selected participation category or conference package. These Terms and Conditions constitute an integral part of the Participation Agreement.
4. Scientific Organiser – Fundacja “Think-Tank. Prevention & Intervention”, with its registered office at ul. Marka Hłaski 26, 44-100 Gliwice, Poland, entered in the Polish National Court Register under KRS No. 0001094239, Tax Identification No. (NIP) 6312720799, responsible in particular for the scientific concept of the Conference, its scientific programme, selection of speakers and experts, cooperation with scientific endorsing organisations, and oversight of the scientific quality of the Conference.
5. Executive and Logistics Organiser – Konrad Wójcik, conducting business activity under the business name 3KStudio Konrad Wójcik, ul. Zdrojowa 19A, 26-340 Drzewica, Poland, Tax Identification No. (NIP) 7991707430, responsible in particular for Participant registration, payment and settlement services, organisational communications, the technical, logistical and operational delivery of the Conference, and Participant services, hereinafter referred to as the “Executive Organiser”. The Executive Organiser is the party to the Participation Agreement concluded with the Participant.
6. Organisers – the Scientific Organiser and the Executive Organiser jointly.
7. Restricted Access – access to selected Conference areas restricted to specified categories of Participants, in particular exhibition areas of pharmaceutical companies or companies offering medical devices and equipment, in accordance with applicable law.

  

§2
Rules for Participation in the Conference

The conditions for participation in the Conference and conclusion of the Participation Agreement are:
a) registration for the Conference,
b) confirmation of registration by the Executive Organiser,
c) in the case of a paid participation category or an additional service – payment of the required fee in the amount and by the deadline specified by the Executive Organiser.
The Participation Agreement is concluded when confirmation of registration is sent to the Participant, subject to the obligation to pay a fee where such a fee is required. No fee is required to conclude the Agreement for a free participation category.

  

§3
Educational Programme

1. Participants in the Conference may include physicians, nurses, physiotherapists, medical students, persons authorised to prescribe or trade in medicinal products, other professionals whose work is related to the subject matter of the Conference, and representatives of Conference sponsors and partners.
2. The educational objective is to enhance professional qualifications and update knowledge in preventive and interventional cardiology.
3. The Scientific Organiser ensures a high standard of education by:
   a) inviting recognised specialists and preparing a comprehensive scientific programme,
   b) presenting current knowledge, scientific achievements and recommendations concerning the prevention, diagnosis and treatment of cardiovascular diseases, including hypertension, obesity, lipid disorders, diabetes, heart failure, coronary artery disease, pulmonary embolism and cardiac arrhythmias,
   c) conducting interdisciplinary discussions and seeking optimal solutions for patients and directions for the development of preventive and interventional cardiology.
4. The Conference includes scientific, teaching and educational sessions, practical workshops, and an exhibition of companies operating in the pharmaceutical and medical device sectors.

 

§4
Conference Registration Procedure

1. Registration for the Conference is administered by the Executive Organiser through the Online Registration System available at: https://prev-interv.com/.
2. Registration for the Conference comprises the following stages:
   a) creating a free account in the Prevention & Intervention Portal or signing in to an existing account. Link: https://prev-interv.com/create-account/
   b) selecting the Conference and the appropriate participation category after signing in to the Portal. Link: https://prev-interv.com/event-registration-2026/
   c) optional registration for selected workshops, subject to availability and compliance with additional requirements, including timely payment of a booking deposit where required.
3. Registration is deemed complete once the Participant has provided all mandatory information, selected the appropriate participation category, accepted these Terms and Conditions and any required declarations or consents, and received confirmation of registration from the Executive Organiser.
4. The Executive Organiser shall not be liable for consequences arising from incorrect, incomplete or false information provided by the Participant. In particular, the Participant may not rely on a lack of information concerning changes to the Conference where the information provided during registration prevented effective contact.
5. The Executive Organiser is not obliged to contact the Participant to correct or supplement missing, incorrect or incomplete information provided during the registration process.
6. The Executive Organiser reserves the right to close registration for the Conference, individual participation categories or workshops at any time, in particular once all available places have been allocated.

 

§5
Participation Fees and Other Charges

1. Where a fee applies to a particular participation category or additional service, the Executive Organiser accepts payments from registered Participants by:
   a) bank transfer.
2. The Participant must include in the bank transfer reference information enabling identification of the Participant and the Conference or service to which the payment relates.
3. The Executive Organiser shall not be liable for any delay in or failure to credit a payment where the bank transfer reference does not enable identification of the Participant or the purpose of the payment.
4. The Participant must retain proof of payment and, in the event of any doubt, present it at the Conference reception desk or send it to the Executive Organiser.
5. The Executive Organiser may refuse to confirm a paid service or grant access to the area to which the payment relates where it is not possible to verify that the payment has been made correctly.
6. Where a fee is paid on-site, before or during the Conference, the Executive Organiser does not guarantee the availability of the full conference package or services with a limited number of places. The Participant is not automatically entitled to any reduction or discount on this basis.
7. Payments are documented by the Executive Organiser in accordance with applicable tax and accounting regulations and on the basis of the information provided by the Participant.
8. Where a fee includes a conference package, information on its contents is provided in the current Conference information published on the website.
9. The Executive Organiser may change the contents of the conference package for organisational reasons, while changes to the scientific programme are introduced by the Organisers in accordance with §7 of these Terms and Conditions.

 

§6
Workshop Booking Deposits

1. Participation in workshops is free of charge. Any amount collected in connection with workshop registration is not a workshop participation fee and does not constitute an advance payment for any service. It is a refundable booking deposit securing one place in a workshop with a limited number of participants.
2. The deposit will be refunded to Participants who attend the workshop. It will also be refunded if the workshop is cancelled by the Organisers or if the Participant cancels the booking no later than 45 days before the workshop date.
3. In the event of non-attendance without prior cancellation within the period specified above, the deposit is non-refundable because it secures a place in a workshop with a limited number of participants that could otherwise have been offered to another person.
4. The deposit must be received within 14 days of workshop registration. If it is not received within that period, the Executive Organiser may cancel the booking and offer the place to another Participant.
5. The Executive Organiser will refund the deposit using the original payment method within 14 days after the workshop or, in the case of timely cancellation, within 14 days of confirmation of the cancellation.

§7
Changes to the Conference

1. The Organisers reserve the right to make changes to the Conference. Such changes may concern in particular:
   a) the Conference venue,
   b) the duration or schedule,
   c) the conference package and organisational services,
   d) the scientific programme of the Conference, including topics, chairs and speakers, and the order of presentations.
   The Scientific Organiser is responsible for scientific changes, while the Executive Organiser is responsible for technical, logistical and operational changes.
2. The Executive Organiser will inform registered Participants of changes to the extent and within a timeframe appropriate to the nature of the change.
3. Information about changes may be provided by:
   a) email,
   b) SMS,
   c) telephone contact using the details provided by the Participant during registration,
   d) publication of information on the Conference website.
4. Subject to mandatory provisions of law, the Organisers shall not reimburse any loss of profit or costs incurred by the Participant in connection with the changes described above.

 

§8
Cancellation of the Conference

1. The Organisers reserve the right to cancel the Conference, in particular for reasons beyond their control, safety considerations, decisions of competent authorities, inability to use the venue, or other circumstances preventing the proper delivery of the Conference.
2. The Executive Organiser will inform registered Participants of the cancellation of the Conference without undue delay.
3. Information about cancellation may be provided by:
   a) email,
   b) SMS,
   c) telephone contact using the details provided by the Participant during registration,
   d) publication of information on the Conference website.
4. Subject to mandatory provisions of law, the Organisers shall not reimburse any loss of profit or costs incurred by the Participant in connection with cancellation of the Conference.
5. The Executive Organiser will refund participation fees paid by Participants within 30 days of the decision to cancel the Conference. The refund does not include costs incurred by the Participant in relation to third parties.

 

§9
Withdrawal from Participation in the Conference

1. The Participant may withdraw from participation in the Conference.
2. Withdrawal from participation in the Conference must be submitted in documentary form by sending an email to: office@prev-interv.com.
3. If the Participant withdraws no later than 45 days before the start of the Conference, the Executive Organiser will refund 100% of the amount paid, provided that the payment has previously been credited. If the Executive Organiser receives the notice of withdrawal later than 45 days before the start of the Conference, the amount paid is non-refundable, subject to mandatory provisions of law.

 

§10
Organisational Rules During the Conference

1. The following rules apply to the conduct of Participants during the Conference, workshops and paid accompanying events not included in the conference package.
2. While participating in the Conference, the Participant must:
   a) comply with instructions concerning order given by the staff of the Executive Organiser,
   b) comply with instructions given by security personnel and venue staff,
   c) comply with fire safety regulations applicable at the Conference venue and accompanying-event venues,
   d) comply with the prohibition on bringing alcohol onto the Conference premises,
   e) smoke tobacco products and use electronic cigarettes only in designated and appropriately marked areas,
   f) not participate in the Conference while under the influence of intoxicants, psychotropic substances or other substances that may compromise safety,
   g) behave in accordance with generally accepted standards of social conduct and in a manner that does not impede other persons’ participation in the Conference or use of accommodation,
   h) comply with the prohibition on recording or disseminating Conference content in any form unless prior written consent has been obtained from the Organisers or another authorised entity,
   i) respect the copyright and personal rights of speakers and other participants,
   j) have an identification badge and wear it visibly during the Conference.
3. The Executive Organiser reserves the right to refuse admission to or remove from the Conference any Participant who breaches the rules set out in paragraph 2 or poses a risk to safety or order.
4. A Participant removed from the Conference in accordance with paragraph 3 loses the right to continue participating without entitlement to compensation, and the fee paid is non-refundable, subject to mandatory provisions of law.
5. Participants are liable for any damage they cause, both at venues where Conference-related activities are held and at accommodation facilities.
6. Participants bear the cost of using hotel car parks and other parking facilities unless the current Conference information expressly provides otherwise.
7. The Executive Organiser shall not be liable for Participants’ belongings that are lost, damaged, left behind or stolen during the Conference, unless such liability arises under mandatory provisions of law.
8. Each Participant must immediately notify the staff of the Executive Organiser or the venue of any situation that may pose a threat to the life or health of other persons.

 

§11
Promotions

1. The Executive Organiser reserves the right to conduct time-limited promotional campaigns relating to the Conference.
2. Promotional campaigns may include in particular discounts, rebates, additional benefits, competitions or special access conditions for selected parts of the Conference.
3. Participants who registered and paid a fee before the promotional campaign began may not demand a refund of all or part of the fee solely because the Executive Organiser subsequently introduced a promotion.
4. Where participation in a promotion is limited by the order of applications or payments, the date on which the conditions specified in the rules of the promotion are fulfilled is decisive, in particular the date on which the fee is credited to the Executive Organiser’s bank account.
5. The Executive Organiser, in agreement with the Scientific Organiser, may grant VIP status to Participants and determine the benefits associated with that status.

 

§12
Complaints

1. Complaints concerning registration, payments, performance of the Participation Agreement or organisational services must be submitted to the Executive Organiser by email at office@prev-interv.com no later than 14 days after the end of the Conference. The Executive Organiser will consult the Scientific Organiser on complaints concerning scientific matters.
2. The Executive Organiser will consider a complaint within 30 days of receiving it.
3. The Participant will be informed of the outcome of the complaint by email sent to the address provided during registration, unless the Participant specifies another method of contact.

 

§13
Final Provisions

1. Any disputes arising from participation in the Conference will be resolved by the competent ordinary court in accordance with applicable law.
2. Matters not regulated by these Terms and Conditions are governed by Polish law, in particular the Polish Civil Code.
3. The Scientific Organiser and the Executive Organiser are joint controllers of Participants’ personal data. Personal data are processed in accordance with the GDPR, the Polish Act of 10 May 2018 on the Protection of Personal Data, and the Privacy and Cookie Policy available at: https://prev-interv.com/privacy-policy/.
4. The Conference is a closed event and does not constitute a mass event within the meaning of the Polish Act of 20 March 2009 on the Safety of Mass Events.
5. Correspondence concerning performance of the Participation Agreement is sent by the Executive Organiser to the address or contact details provided by the Participant during registration.
6. The Executive Organiser shall not be liable for inability to deliver correspondence due to incorrect or incomplete contact details provided by the Participant.
7. The Participant must keep their contact details up to date. These Terms and Conditions enter into force on the date of their publication on the Conference website.